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Microsoft Training.[PDF] Introduction to OneNote free tutorial for Beginners

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Create, read, modify, and delete all items and files, and create subfolders. As the folder owner, you can change the permission levels that other people have for the folder.

Does not apply to delegates. Create and read items and files, create subfolders, and modify and delete items and files that you create. Create items and files only. The contents of the folder do not appear. You can create custom permissions by selecting the appropriate check boxes and options under Permissions. You can create additional calendar folders and these folders can be renamed or deleted.

This section includes instructions to share calendar folders that you create. In Calendar , in the Navigation Pane, right-click the calendar folder that you want to share. In addition, if you want to, grant permissions to the recipient to change your calendar items by selecting the Recipient can add, edit, and delete items in this Calendar check box. In Calendar , in the Navigation Pane, right-click the calendar folder for which you want to change permissions. Note: If you are using the Navigation Pane in Minimized view, in the Navigation Pane, click , click Navigation Pane , right-click the calendar for which you want to change permissions, and then click Change Sharing Permissions.

Revoke or change access permissions for everyone. Under Permissions , in the Permission Level list, click None to revoke permissions or any of the other options to change permissions.

Revoke or change permissions for one person. On the Permissions tab, in the Name box, click the name of the person whose access permissions you want to change.

Similar to having an assistant help you manage your incoming paper mail, you can use Microsoft Outlook to allow another person, known as a delegate, to receive and respond to meeting requests or responses and to send e-mail messages on your behalf. You can also grant additional permissions that allow your delegate to read, create, or have full control over items in your Exchange mailbox.

Delegate Access is a more advanced feature than just sharing your Outlook folders. If you want to grant additional permissions, such as allowing a delegate the ability to create e-mail messages or respond to meeting requests on your behalf, you must use Delegate Access. As the manager, your mail must be delivered to your mailbox on the Exchange server, not to a Personal Folders file.

On the Tools menu, click Options , and then click the Delegates tab. In the Type name or select from list box, enter the name of the delegate to whom you want to grant permissions.

The permissions you select will apply to all of the delegates. Click Add , click OK , and then click a type of permission for each Outlook folder to which you want the delegate to have access. If you want your delegate to see items that you have marked private, select the Delegate can see my private items check box.

In this section:. Save a calendar as an iCalendar file. Publish a calendar to a Web server. Save a calendar as a Web page. Send your calendar via e-mail. Type a name for the iCalendar file in the File name text box. This should be an easy to recognize and meaningful name for you and your recipients.

A summary of the calendar name, date range, and detail level appears next to More Options. If you are satisfied with this summary, proceed to step 8, otherwise continue with step 4. From the Date Range list, choose the amount of calendar data to include in the iCalendar file, or click Specify dates to enter a custom date range. Note: If you choose a large date range or select Whole calendar , you might create a large iCalendar file. From the Detail list, choose the amount of detail to show the recipients.

By default, the Availability only option is selected. None of the options include your items marked private unless you change the privacy option in Advanced options. The existence of private items will be included, but no further information will be shared. Include attachments within calendar items This option requires Detail to be set to Full Details.

All attachments on calendar items, such as spreadsheets, are included. Note: This might increase the size of the iCalendar file significantly. If your calendar contains no items, a dialog box appears to provide you with a chance to cancel saving the iCalendar file.

You can publish and share your calendars with others by publishing them to a WebDAV server. This is useful if you want to share calendars and availability information with others, but do not use a software application such as Exchange. In Calendar , in the Navigation Pane, right-click the calendar that you want to share. Next to Time Span , select the number of days for which you want to share your calendar. Next to Detail , click the arrow and choose the amount of detail to share.

If you want, select the Show time within my working hours only check box to restrict shared details to your working hours specified in Outlook. By default, this calendar will be periodically updated. To upload this calendar and then never provide updates, click Advanced , and then click Single Upload: Updates will not be uploaded. You can save a calendar as a Web page and then share it with others. For example, you might post a calendar with important project dates as a page on your company’s intranet, or your soccer team’s game schedule as a page on your personal Web site.

You can then easily refer others to the calendar by distributing its URL. When you save a calendar as a Web page, you can specify the start and end dates for the calendar, and whether to include appointment details that are entered in the text section of the appointment. You can also add a background.

If your Internet service provider ISP provides you with a Web site or a place to share files with the public, you can share your calendar as a Web page. Under Duration , enter a date in the Start date and End date boxes. Click the down arrow for a calendar. Under Options , you can choose to include details of your appointments or pick a background graphic for the Web page that you are creating. Under Save As , in the Calendar title text box, type the name that you want to appear as the title of the Web page.

For File name , browse to the location where you want to save the Web page and then type a file name. By default, the Web page opens in your Web browser after you click Save. If you do not want to see the Web page, clear the Open saved Web page in browser check box. Note: In some Web browsers, such as Microsoft Windows Internet Explorer, the page might not appear as it should because active content is blocked. A copy of your calendar can be sent to anyone in an email message.

The calendar is included as an attachment and also appears within the message body. You decide what dates are included and the amount of detail. Note: If you are using the Navigation Pane in Minimized view, in the Navigation Pane, click , click Navigation Pane , right-click the calendar that you want to share, and then click Send Calendar via E-mail.

In the Calendar list, choose the calendar to send. By default, the default Calendar is chosen. In the Date Range list, choose the amount of calendar data to include in your message, or click Specify dates to enter a custom date range.

Note: If you choose a large date range or select Whole calendar , you might create a large message. In the Detail list, choose the amount of detail to show the recipients. Optionally, you can restrict the information included in the message to your working hours by selecting the Only show time within my working hours check box. To change your working hours, click Set working hours. The existence of private items is included, but no further information is shared.

E-mail Layout You can include your Daily schedule or a List of events. In the To box, enter the name of the person to whom you want to send the subscription information. Here are some ways to gain back time by saying no:. Send messages to let people know that you are working on a response and make sure to flag it for yourself on send. The reality is that if you have a day filled with meetings, you have less time to complete tasks and write messages, so move tasks to other days. As you go through your calendar and tasks, inevitably you will start thinking of more things you need to do.

Here are some ways to create tasks in Outlook:. If you are in a meeting, take notes in OneNote. Flagged items in OneNote appear in the Outlook task list. Add tasks as they come to you by typing in the Type a new task box in the To-Do Bar or in the top of Task list, in a blank space in the Daily Task List, or by selecting New Task in the ribbon. Clean out tasks that you don’t need to do. For flagged messages that you want to keep, select Remove from List , otherwise, just Delete. Make tasks more actionable by changing the task subject of a flagged message.

To change the task subject, select the item in the To-Do Bar and type a new subject or right click, and then select Rename Task. Only the subject you see in your task list changes. Create and assign color categories to help you identify where you need to be to take the next step and to make some tasks stand out. Rearrange your tasks to group together similar tasks, such as tasks with the same category.

To move a task, select the task in the task list and drag it. In this way, you can work on similar tasks together. For tasks that will take some time, drag the tasks onto the calendar to set aside time to get these tasks done.

The process of managing your task list shouldn’t take over your life! As part of good time management, you need time to deal with your messages, manage your appointments and tasks, and reflect on what you have to do.

You can schedule this time for yourself with regular appointments and meetings on your calendar. Your calendar should be treated as your real plan for your time — if you have scheduled it, then that is what you are committed to doing at that time. Deal with your messages. Setting aside time to deal with messages is especially important if you receive a lot of messages. Even if you have rules set up so that only the important messages appear in your Inbox, you still need time to deal with those messages.

Tip: When processing and reading your messages, remove visual clutter by minimizing the Navigation Pane and To-Do Bar by selecting the Reading button in the status bar. To go back to everything open, select Normal just to the left of Reading. Do a daily and weekly review of your tasks and appointments. Look at your calendar and tasks, and evaluate your appointments and tasks against your priorities. If you have a busy calendar, this is the time for:. Reflecting on what you’re doing, whether it’s a valuable use of your time, and whether you’re setting the right priorities.

Meet regularly with your manager. Regular meetings with your manager can help you explain what you are working on and reset priorities where needed.

To set up a regular or recurring meeting, select Recurrence. Looking at the whole picture of your time and your tasks will help you to prioritize important work over less urgent tasks. Reviewing your past week and upcoming week is also a useful way to help you prepare for a weekly meeting with your manager or help you prepare a status email message.

After you have processed your messages, the best place to do work in Outlook reply to messages and so on is in Tasks. As you go through your task list and your calendar, do similar tasks together.

For example, if you have only a few minutes, make all of your phone calls if you have just a few. Tackle energy-intensive tasks for some, that might be responding to messages when you have more energy. Deal with your low-energy tasks, such as reading status messages, later in the day or whenever your energy is lower. By “bulk processing” your tasks, you will make progress on all of your projects simultaneously.

To do this, select the Arranged By heading, and then select Categories. Note: If you have tasks that are blocking other people from getting their work done, do those tasks first.

As you finish your tasks, mark them complete. Outlook keeps the list of your completed tasks automatically. This can be a useful summary of what you’ve accomplished. If you don’t need to keep a record of the task or the message, delete it or clear the flag.

If you have a lot of work to do, consider going offline to stem the tide of incoming message distractions. When you switch between working online and offline, all email accounts within your Outlook profile are changed. If you want to find a message from a particular person, select the Search box in any folder, and then on the Search tab, select From.

Or, start by typing the name in the Search box, and then press the down arrow key to select From to narrow the results. To find a message with an attachment, select the Search box and on the Search tab, select Has Attachments. All search terms are additive, so if you want to find a message from someone with attachments, select the commands on the ribbon From , Has Attachments to build your search. In these cases, start by searching in any folder Inbox , 1-Reference , etc.

If you suspect that what you are looking for might be in an accepted meeting request and therefore is on your calendar , try selecting All Outlook Items. If you find that you are often performing searches across your whole mailbox, you can set the default search scope to always search across all folders by going to the Backstage view.

Once you have found the item that you are looking for and are ready to move on to your next task, select the close icon next to the Instant Search box or on the Search tab, in the Close group, select Close Search. Make your subject descriptive and action-oriented. Bold people’s names when asking questions. Use a signature when appropriate, but keep your signature simple, short, professional, and if possible, free of graphics. If you are on an email conversation that has more than ten messages without a resolution, consider setting up a meeting to discuss the issue.

With the message selected, on the Home tab, in the Respond group, select Meeting. Acknowledge messages that require a more extensive response. If you are too busy to respond with a full answer right away, let the sender know that you are looking into the issue and will respond by a certain time or date. Flag it for yourself to do later. Use High Importance sparingly. If you are asking a question and there are several people who could respond, choose just one person rather than sending your question to a group.

When you take these three steps, you know that your next action is to send another message or watch for a response. Tip: Reminding yourself to send another message is often more effective than flagging the message for your recipient. Similarly, when you promise to do something in a message, flag it for yourself so that you have a task in your To-Do Bar to remind you. Don’t send a message when you are angry. Better to write it, save it to your drafts folder, and come back to it later.

Don’t send a follow-up message less than a day after the first message. If you don’t hear back in a timely manner, try using the phone or a messaging app such as Microsoft Teams.

Don’t use read receipts or delivery receipts on every message you send. Use them only if you are unsure whether your recipients will receive the message. Don’t attach flags or high importance to every message you send. Your recipients will learn to ignore them. Don’t send attachments — send links instead. This rule applies especially to meeting requests, where attachments can contribute significantly to server quotas.

Don’t expand distribution lists. Expanding distribution lists makes messages harder to read and causes them to go into the wrong mail folders for people using rules.

Don’t write something you wouldn’t want everyone in your company to read. You never know where your message might end up. If you need more information or are investigating the issue separately, respond to the whole Contact Group to let everyone know that you are responding and then reply to the individual separately.

Make sure to respond to the Contact Group after the issue is resolved with the resolution. In this way, the resolution can be referenced by other people on the Contact Group.

If someone sends a message to a Contact Group that you are a member of and the message would be better answered by someone else or another Contact Group, do the following:. Rather, leave the Contact Group on the To or Cc line. If you are transitioning to a new role and find that you are redirecting people regularly, set up a Quick Step. Adding inline comments to a message that you receive is a convenient way to answer questions and respond directly to issues.

In your message, mention that you are commenting inline. For example, include “See additional comments below. If you only want to comment on a small part of a longer message, copy that section of your message into your response, using a different color and prefixing the quote with quotes, and then type your response.

Use the Bcc feature to remove extra people from an email conversation when you deem that they no longer need the extra email or if the conversation topic has changed. For example, if you are one of five people who receive a question and you want to answer it, move the other four people to the Bcc line and write something such as ” Bcc’ing Joe, Jeff, James, and Jennifer.

Here’s the answer… ” Future messages will then be between only you and the original sender. The Bcc recipient might not realize that he or she has received a Bcc and might respond to everyone, exposing that he or she received a Bcc message.

This might come across as sneaky behavior on your part. Rather than using Bcc to inform a third party of an issue, forward the message after you send it. Only invite people who need to be involved. Each additional person you invite to a meeting adds to the complexity of the meeting, making it harder to control. On the other hand, if a decision needs to be made, make sure all of the key stakeholders are present, or the meeting will be a waste of time and resources.

Use the Scheduling Assistant to view all meeting attendees availability. A pair of lines and a highlight show the proposed start and end of the meeting. To view the Scheduling Assistant when composing a meeting request, on the Meeting tab, in the Show group, select Scheduling Assistant.

The Room Finder pane contains suggested times for the best time for your meeting when most attendees are available. These groups can also include rooms, which can make it easier to find an available room to meet in. In Calendar, in the navigation pane, scroll down to the list of calendars and right-click My Calendars. Not everyone has a phone, an online conferencing app, or the proper electronic meeting software and equipment.

Tip: If you are traveling to the meeting location, schedule travel time on your calendar before and after the meeting. If all of the attendees are connected to your corporate network, put the documents on a SharePoint site or on a shared network drive. Meeting is your central spot for agenda items. Create a single task, mark it with the Meeting category, and set the Start Date or Due Date to the date of your meeting.

As the meeting date approaches and discussion points come up, add comments, bullets, and thoughts to the task as they occur to you. This task will become your agenda for the meeting. If you want to discuss a set of messages or just one message…. If you have a message you want to discuss at a meeting, flag that message for the day of the meeting and mark it with the Meeting category. If you have more than three messages to discuss, don’t flag each one because they will pollute your task list.

Instead, create a new task with the name of the meeting; right-click and drag the messages to the task copying as you go. Mark this task with the Meeting category. If you are collaborating with other people or just need more room for your thoughts, consider using a OneNote notebook, which can be shared either through a SharePoint site or on a local server. OneNote provides a richer note-taking experience than Outlook tasks.

The tool that you use to collaborate during a meeting depends on the location and access of your participants. If you are collaborating on a document and everyone is in the same room, use the Track Changes and Comments features in Word.

If you are presenting and some people are remote, use an online meeting and the chat features of Microsoft Teams or for less formal meetings, join everyone using a Microsoft Teams group chat and share your desktop or a second monitor. If you want to collaborate in a more ad hoc fashion, you can use OneNote to take notes together in a single notebook. If you are taking notes or minutes for the meeting, you can also use OneNote to insert meeting details from Outlook into your notes.

After the meeting, you can send your notes to the attendees as a message. When a series of meetings has run its course, rather than cancel the meeting, which will remove all historical instances of the meeting, change the recurrence pattern to end on the last occurrence of the meeting.

To do this, select the Recurrence button and change the end date. You might not need to share your calendar, because everyone in your organization can see when you are free or busy but not necessarily see the content or subject of the meetings and appointments. However, you can easily share your calendar with your team if you want them to be able to see all of your meetings and appointments. You might want someone else to manage your calendar on your behalf, for example, an assistant who can accept or decline meetings for you.

In that case, you can delegate your calendar. Having more than one delegate can cause errors in your calendar. Create a SharePoint calendar for group activities that everyone has access to, rather than sharing your calendar. For example, create a calendar on a SharePoint site to keep track of the group’s vacation schedules. Note: Whether your calendar is shared depends on the version of Microsoft Exchange Server your system is running and how your administrator has configured the server.

Even if you work for a company with a Global Address list, there will be occasions when you want to keep a contact in Outlook. Select the Mark as decorative check box. The text entry field becomes grayed out. The following procedures describe how to add alt text to visuals in your PowerPoint presentations in Office To make your presentations accessible to wider audiences, add alt texts to the images in your slides.

PowerPoint does not automatically generate alt texts. Tip: You can also select Generate a description for me to have Microsoft’s cloud-powered intelligent services create a description for you. This takes a moment, after which you see the result in the text entry field. Remember to delete any comments PowerPoint added there, for example, “Description generated with high confidence.

Tip: Include the most important information in the first line, and be as concise as possible. Use the following procedure to add alt text to shapes, including shapes within a SmartArt graphic.

The following procedures describe how to make the hyperlinks, text, and tables in your PowerPoint presentations accessible. Select Hyperlink. The text you selected displays in the Text to Display box.

This is the hyperlink text. For example, this hyperlink text matches the title on the destination page: Templates and Themes for Office Online. Use one of the included accessible templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences.

In the Search all templates text field, type accessible templates and press Return. On the Table Design tab, select the Header Row check box. See Title a slide for related information. To restore all placeholders for the selected slide, on the Home tab, select Reset.

Point the mouse at the border of the Title placeholder box so that the pointer becomes a four-headed move pointer. Use the Selection Pane to set the order in which the screen readers read the slide contents. When the screen reader reads this slide, it reads the objects in the reverse of the order they are listed in the Selection Pane.

In the Selection Pane , to change the reading order, drag and drop items to the new location. PowerPoint has built-in slide designs that contain placeholders for text, videos, pictures, and more. To make sure that your slides are accessible, the built-in layouts are designed so that the reading order is the same for people who see and people who use technology such as screen readers. In the thumbnail pane, locate the place where you want to add the new slide, and then right-click. On the Design tab, expand the themes gallery, and select the slide layout that you want.

PowerPoint automatically applies this layout to the new slide. Closed captions or subtitles must be encoded into the video before it is inserted into PowerPoint. PowerPoint does not support closed captions or subtitles that are stored in a separate file from the video file.

Videos include an audio track with video descriptions, if needed, for users that are blind or visually impaired. Videos that include dialogue also include closed captions, in-band closed captions, open captions, or subtitles in a supported format for users that are deaf or hard of hearing. In the alt text, briefly describe the image and mention the existence of the text and its intent. Add alt text to images, tables, and shapes. The text in your presentations should be readable in High Contrast mode so that everyone, including people with visual disabilities, can see it well.

Avoid using all capital letters, and excessive italics or underlines. To open the related tab, for example, the Picture tab, tap the Show Ribbon button. Tap Alt Text and type a description for the element. For example, describe the content of the image.

If your visuals are purely decorative and add visual interest but aren’t informative, you can mark them as such without needing to write any alt text. Examples of objects that should be marked as decorative are stylistic borders. To open the related tab, for example, the Picture tab, select the Show Ribbon button. Select the Mark as decorative toggle button, and then select Done. Use one of the included slide Themes to make sure that your slide design is accessible.

Most of the themes are designed for accessible colors, contrast, and fonts. To open the Home tab, tap the Show Ribbon button. To open the Table tab, tap the Show Ribbon button.

In alt text, briefly describe the image and mention the existence of the text and its intent. Add alt text to tables. The following procedures describe how to add alt text to visuals and tables in your PowerPoint presentations. To open the Picture tab, tap the Show Commands button. To open the Shape tab, tap the Show Commands button. To open the Table tab, tap the Show Commands button.

To open the formatting menu for the visual, tap the Show Commands button. To open the Home tab, tap the Show Commands button. Each operating system has settings you can use to adjust how the closed captions or subtitles are displayed.

The following table includes key best practices for creating PowerPoint for the web presentations that are accessible to people with disabilities. Visual content includes pictures, SmartArt graphics, shapes, groups, embedded objects, and videos.

Add alt text to shapes or embedded videos. Add hyperlink text. Change the text of a hyperlink. Circle or use animation to highlight information, rather than relying on laser pointers or color. Add shapes if color is used to indicate status. The text in your presentations should be readable so that everyone, including people with visual disabilities, can see it well. Use the Accessibility Checker to find slides that don’t have titles. People who use screen readers and other assistive technology hear slide text, shapes, and content read back in a specific order.

Use a logical reading order. To ensure that tables don’t contain split cells, merged cells, or nested tables use the Accessibility Checker. Note: The Accessibility Checker inspects your presentation for all issues that can be fixed in the browser. For a complete inspection, open your presentation in the desktop app and use the desktop Accessibility Checker for Windows or Mac.

The following procedures describe how to add alt text to images and tables in your PowerPoint for the web presentations. The following procedures describe how to make the hyperlinks and tables in your PowerPoint for the web presentations accessible. Select the text to which you want to add the hyperlink, right-click, and select Link.

The text you selected displays in the Display text box. In the Display text box, edit the text you want to appear for the hyperlink. The following procedures describe how to make the slides in your PowerPoint for the web presentations accessible. Use one of the included accessible themes and templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences.

In your browser, go to Accessible PowerPoint template sampler. On the Accessible PowerPoint template page, select Download. The template sampler is downloaded to your device. Open PowerPoint for the web in your browser, open the selected design, and create your presentation. In the Slide Layout dialog box, select a slide layout that includes title placeholders, and then select Change Layout. The new layout is applied to the slides.

In the PowerPoint desktop version, you can use the Selection pane to turn visibility on or off for titles and other objects on a slide. Improve accessibility with the Accessibility Checker. Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance.

The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region. If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

Office Accessibility. Make your PowerPoint presentations accessible to people with disabilities. In this topic Best practices for making PowerPoint presentations accessible Check accessibility while you work Create accessible slides Avoid using tables Add alt text to visuals Create accessible hyperlink text and add ScreenTips Use accessible font format and color Use captions, subtitles, and alternative audio tracks in videos Save your presentation in a different format Test accessibility with a screen reader Best practices for making PowerPoint presentations accessible The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities.

What to fix How to find it Why fix it How to fix it Include alternative text with all visuals. Add alt text to visuals Make sure slide contents can be read in the order that you intend. Try navigating your slides with a screen reader. Set the reading order of slide contents Use built-in slide designs for inclusive reading order, colors, and more Add meaningful and accurate hyperlink text and ScreenTips. Tips: In the Alt Text pane, spelling errors are marked with a red squiggly line under the word.

Mac: Best practices for making PowerPoint presentations accessible The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities. Add alt text to visuals in Microsoft Add alt text to visuals in Office Add alt text to visuals in Office Make sure slide contents can be read in the order that you intend.

Set the reading order of slide contents When creating a new slide, use the built-in slide designs. Use built-in slide designs for inclusive reading order Add meaningful hyperlink text and ScreenTips. Notes: For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing. What to fix Why fix it How to fix it Include alternative text with all visuals and tables. Visual content includes pictures, shapes, charts, embedded objects, ink, and videos.

Add alt text to images, tables, and shapes Ensure that color is not the only means of conveying information. Use an accessible slide design Use sufficient contrast for text and background colors. Use an accessible slide design Use a simple table structure for data only, and specify column header information.

Use table headers Use a larger font size 18pt or larger , sans serif fonts, and sufficient white space. Use an accessible slide design Format text for accessibility Make videos accessible to visually impaired and hearing-impaired users Subtitles typically contain a transcription or translation of the dialogue. Select the element, for example, an image.

Mark visuals as decorative If your visuals are purely decorative and add visual interest but aren’t informative, you can mark them as such without needing to write any alt text. Select the visual, for example, a picture or chart. Select Alt Text. Use an accessible slide design Use one of the included slide Themes to make sure that your slide design is accessible.

Select a slide. Tap Themes and then select the theme you want. Use table headers Position the cursor anywhere in a table. Tap Style Options and then select Header Row.

In your table, type the column headings. Format text for accessibility Select your text. On the Home tab, select your text formatting options. Use captions, subtitles, and alternative audio tracks in videos PowerPoint supports the playback of video with multiple audio tracks. To make your PowerPoint presentations with videos accessible, ensure the following: Videos include an audio track with video descriptions, if needed, for users that are blind or visually impaired.

See also Rules for the Accessibility Checker Everything you need to know to write effective alt text Make your Word documents accessible to people with disabilities Make your Excel documents accessible to people with disabilities Make your Outlook email accessible to people with disabilities Closed Caption file types supported by PowerPoint.

Android: Best practices for making PowerPoint presentations accessible The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities. What to fix Why fix it How to fix it Include alternative text with all images, shapes, and tables. Add alt text to images Add alt text to shapes Add alt text to tables Ensure that color is not the only means of conveying information.

Use captions, subtitles, and alternative audio tracks in videos Add alt text to visuals and tables The following procedures describe how to add alt text to visuals and tables in your PowerPoint presentations.

Office Online: Best practices for making PowerPoint for the web presentations accessible The following table includes key best practices for creating PowerPoint for the web presentations that are accessible to people with disabilities.

 
 

 

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